DATA PROTECTION DECLARATION
The following data protection declaration sets out the guidelines for the processing of personal data by mamona – Reliable Hire, owned by Roy Jerald Wayne Knauf, in accordance with the provisions of the European Union's General Data Protection Regulation (GDPR) and the Federal Data Protection Act (BDSG).
As we collect personal data through various communication channels, such as our website, social media platforms like Xing or LinkedIn, by phone, email, and post, at events and trade fairs, in applications, as part of employment relationships, and in collaboration with customers and suppliers, we have divided our data protection declaration into the following sections based on the nature of the business relationship:
Section I – for visitors to our website
Section II – for our customers, suppliers, business partners, and their contacts
Section III – for our candidates and applicants
Our company, mamona – Reliable Hire, owned by Roy Jerald Wayne Knauf, located at Bäckerstraße 74 A, 38640 Goslar, Germany, provides personnel consulting and placement services, including executive search, direct placement, and talent acquisition multiplying.
For the conduct of our activities, we use various IT systems.
We are committed to protecting and respecting your privacy. This data protection declaration explains your privacy rights regarding the information we process about you, as well as the measures we take to protect your privacy. We understand that this statement is comprehensive, but we still ask you to read it carefully.
General
Responsible entity for this privacy policy:
mamona – Reliable Hire, Owner Roy Jerald Wayne Knauf
Bäckerstraße 74 A
38640 Goslar
Germany
E-Mail: info@mamona.eu
Your Rights
When you provide us with personal data, you are considered a data subject within the meaning of the General Data Protection Regulation (GDPR), and you have the following rights with respect to mamona – Reliable Hire, Owner Roy Jerald Wayne Knauf:
1. Right to Information
You have the right to request information from us at any time, and we will inform you about the information we have stored about you. Usually, we will ask you to confirm your identity. However, we reserve the right to refuse your request if this is legally permissible. If we reject your request, we will provide you with a reason for the refusal.
2. Right to Correction or Deletion
You have the right to have your data deleted if it is no longer needed for the original purpose for which it was collected and/or processed. If you revoke your prior consent to the processing of your personal data, we will delete your data immediately, unless there are other compelling reasons that require continued processing. In the event of unlawful processing of your data, we will delete it promptly. You can request at any time that we correct any inaccurate or incomplete personal data that we have stored about you.
3. Right to Restrict Processing
You have the right to request that we restrict the processing of your personal data. This means that we will continue to store your data but will not carry out any further processing activities. Such a restriction can only be lifted if you consent to it or if, after review, we determine that further processing is necessary to assert, exercise, or defend legal claims. We may also consider continuing processing as necessary to protect the rights of other individuals or if it is necessary for the legitimate public interest of the EU or a member state.Formularbeginn
4. Right to Object to Processing
Based on this right, you can object to the processing of your personal data by us. In particular, you have the right to object to the processing of your personal data based on our legitimate interests or for reasons of public interest. You also have the right to object to the processing of your data for advertising purposes (including profiling). Under certain circumstances, you have the right to object to the use of your personal data for scientific, historical, or statistical research purposes.
If you have provided us with your consent to process your personal data for specific activities, you can revoke this consent at any time. We will cease the activity for which you previously consented, unless we believe there is an alternative justification for further processing your data for this purpose. If this is the case, we will inform you accordingly.
5. Right to Data Portability
You have the right to transfer your data from one controller to another. For this purpose, we will provide you with the data in a commonly used machine-readable format, password-protected, so that you can transmit the data to another online platform.
Please assert your rights using the email address info@mamona.eu.
You also have the right to lodge a complaint with a data protection supervisory authority regarding the processing of your personal data by us.
Contact details of the relevant local supervisory authority:
The State Commissioner for Data Protection Lower Saxony.
Address: Postfach 221, 30002 Hannover, Germany
Email: poststelle@lfd.niedersachsen.de
Phone: +49 (0) 511 120-4500
Fax: +49 (0) 511 120-4599
Section I - VISITORS TO OUR WEBSITE AND SUBSCRIBERS TO OUR NEWSLETTER
When you visit our website, we collect a limited amount of data to facilitate your use of our website and to better manage the services we offer. We gather personal information about your visits to the website, including but not limited to traffic data, IP addresses, location data, weblogs, contents of surveys and contact forms, and other communication data. We also collect information about the web content you access. By collecting this information, your future visits to the website are simplified, as we can suggest content based on the locations you have visited, which may be relevant and interesting to you.
We will collect all information you provide to us when you use our contact forms (e.g., "Contact Us", "Send Us a Message"). Providing your personal data in these contact forms is not legally or contractually required. However, please note that fields marked as "(required)" must be filled out as we need this information to respond to your request. Any additional information or personal data you provide to us when completing our contact forms is voluntary. When you contact us, we keep a copy of this correspondence.
We use your personal data to provide you with advertising information via email. However, you must explicitly opt-in to this in our contact forms. You can also opt-out of future marketing communications at any time by opting out.
Additionally, we store cookies and work with analytical tools.
Data processing is carried out for the following purposes and on the corresponding legal bases:
To customize web content to your interests as much as possible.
To respond to your inquiries.
To send you other information, such as upcoming events or newsletters, that may be of interest to you.
To assist us in creating, publishing, and improving web content that is most interesting to you.
To ensure that the content available on the website is offered as effectively as possible.
To enable you to use the interactive features of our website, if you choose to do so.
To further develop and improve the website and its systems, making them even more user-friendly.
To improve, modify, or personalize our services and communication with you.
To detect and prevent fraudulent activities on our website.
To better understand how people interact with our website.
For direct marketing purposes.
The processing of your personal data to provide you with advertising information via email or contact form is carried out in accordance with Art. 6(1)(a) GDPR on the legal basis of consent.
The processing of personal data from input fields is solely for the purpose of processing your contact request. The legal basis for processing data transmitted in the course of sending an email is in accordance with Art. 6(1)(f) GDPR. When you contact us via email address or contact form to enter into a contract with us, Art. 6(1)(b) GDPR provides an additional legal basis for processing.
According to Art. 6(1)(f) of the GDPR, we may only process your data if it is necessary to safeguard our legitimate interests or those of a third party, provided that your interests or fundamental rights and freedoms requiring the protection of personal data do not outweigh those interests.
We believe that the purposes mentioned above will not have a negative impact on visitors to our website. On the contrary, they help us to efficiently and individually offer our services, which ultimately benefits all parties involved. However, you always have the right to object to the processing of your personal data.
If we are obliged to transmit personal data to state authorities or law enforcement agencies, we always subject such requests to legal scrutiny. If we conclude that we are required to comply with the request, we will transmit this data in accordance with the legal basis of Art. 6(1)(c) GDPR.
Disclosure to Third Parties
To ensure that your information is utilized to its fullest potential, we may disclose it to third parties under the following circumstances:
To Service Providers/Contractors: Occasionally, we may engage other companies or individuals to perform certain IT functions on our behalf. This may include tasks such as hosting and maintaining our website, as well as providing marketing services. These service providers only have access to the personal data necessary to fulfill their tasks. They are not authorized to use this data for other purposes. Additionally, they are contractually obligated to maintain the confidentiality of your information, ensuring the protection of your privacy.
To Government Agencies or Law Enforcement Authorities: If, after careful legal review, we determine that we are legally obligated to disclose your personal data to government agencies or law enforcement authorities.
Duration of Storage
Once the collection of your data is no longer necessary, it will be deleted. This includes personal data provided in the form fields of the contact form or sent to us via email. Deletion occurs when the relevant conversation with you as the user is concluded. A conversation is considered concluded when all relevant issues have been resolved, and no further interactions are expected.
Data Transfer Outside Germany
Your personal data may be transferred to countries outside of Germany and processed there. However, we ensure that your data is only transferred to countries that provide an adequate level of data protection in accordance with applicable data protection laws. Alternatively, we transfer your data only to countries where mamona – Reliable Hire, owned by Roy Jerald Wayne Knauf, has taken appropriate security measures to ensure the security of your personal data.
Data Security
While we take all reasonable precautions to protect your personal data, you should be aware that the transmission of information over the internet is never completely secure. Therefore, we cannot guarantee the security of your personal data once it is transmitted to our website or disclosed to third parties. Any transmission is at your own risk. However, we implement strict procedures and appropriate technical and organizational security measures to prevent unauthorized access, loss, or unauthorized transmission of your personal data to the best of our ability.
Section II - CUSTOMERS, SUPPLIERS, AND BUSINESS PARTNERS
Generally, we only require a limited amount of information from our customers, suppliers, and business partners, such as names, phone numbers, and email addresses, to ensure smooth business relationships. For instance, we collect contact details of responsible individuals within your organization to facilitate effective communication. Additionally, we may need further information, such as your bank details, to facilitate payments for services rendered according to the contractual agreements between us.
As a customer, supplier, or business partner of our company, we need to collect and use information about you or individuals within your organization to provide you with our services or to deliver the services requested by you.
The collection of personal data from customers, suppliers, and business partners or potential customers occurs through various means. We either obtain data directly from you or collect and receive it from other sources.
The purposes and legal bases of data processing:
Within:
Executive search services.
Direct placement services.
Staffing services.
Talent acquisition multiplying services.
Marketing activities and market research.
We use your data for the following purposes:
Storing or updating your data in our database to be able to contact you in relation to our agreements.
Providing and assisting with the services we offer to you or receive from you.
Fulfilling certain legal obligations. Developing targeted advertising campaigns.
Entwicklung angemessener zielgerichteter Werbekampagnen.
Asserting, exercising, or defending legal claims.
The main purpose of using information about customers, suppliers, and business partners is to ensure smooth business relationships, to introduce ourselves, ensure that contractual agreements between us can be properly implemented, and to ensure compliance with legal regulations. The processing of personal data through email communication is solely for the purpose of processing your inquiry. The legal basis for the processing of data transmitted via email is Art. 6 para. 1 lit. f) GDPR.
The processing of personal data arising from contractual agreements between us and you is for the purpose of fulfilling legal requirements. The legal basis for the processing of this data is Art. 6 para. 1 lit. b) GDPR.
The processing of personal data to provide you with advertising information via email is based on your consent pursuant to Art. 6 para. 1 lit. a) GDPR.
When processing data from other sources for direct marketing purposes, we strive, in accordance with all applicable local laws and regulations, to obtain information about you and your colleagues if we believe you are a potential prospect or customer of interest to us and there is a general willingness to advertise. This is done through careful checks or market research.
The processing of personal data that we collect for direct marketing purposes is based on Art. 6 para. 1 lit. f) GDPR. We believe that processing personal data for the purpose of direct advertising and market research can be considered a legitimate interest. By analyzing market research results from our surveys on our services, we can continuously improve and offer you tailored and optimized services. Our goal is to ensure that we find the best employees for your organization.
Disclosure to Third Parties
To ensure efficient use of your information, we may share your data with third parties. However, such disclosure only occurs under the following conditions:
To Service Providers/Contractors: Occasionally, we engage other companies or individuals to perform IT functions such as hosting our customer databases or providing marketing services. These service providers only have access to the personal data necessary for their tasks and may not use it for other purposes. They are subject to contractual confidentiality agreements to protect your privacy. Typically, these include technical support functions and IT consultants conducting development and testing work on our technological systems.
Providers of externally contracted IT services and storage providers, provided appropriate data processing agreements are in place.
Service providers performing services on our behalf, including external consultants, business partners, and professional advisors such as lawyers, auditors, accountants, and administrative functions.
Marketing technology platforms and suppliers.
In the event of a merger, acquisition, or other business transactions with another company, we may transfer your personal data to the (potential) new owners. This may occur as part of due diligence or the implementation of such a transaction. The legal basis for the use of your data in this regard is Art. 6 para. 1 lit. c) GDPR.
To governmental or law enforcement agencies, if, after legal review, we determine that there is a legal obligation to disclose your personal data. The legal basis for the use of your data in this regard is Art. 6 para. 1 lit. c) GDPR.
Tax, audit, or other authorities, if we have a good faith belief that there is a legal or other obligation to disclose your data, such as in response to a tax authority request or in connection with litigation. The legal basis for this disclosure and processing of your data is the fulfillment of a legal obligation pursuant to Art. 6 para. 1 lit. c GDPR.
Retention Period
The retention of your personal data occurs for the duration of our relationship with you and as long as we provide you with personnel services according to the specified purposes. If you no longer wish to avail of our services, you can request the deletion of your data from our customer database. However, after deletion, we may retain your name and email address in our suppression list, as well as parts of your data from legitimate business interests and legal requirements.
We are legally obligated to retain basic information about our customers (including contracts, identity documents, financial, and transaction data) for legal, compliance, and tax purposes for up to 10 years after termination of our business relationship. The legal basis for the use of your data in this regard is Art. 6 para. 1 lit. c) GDPR.
We may store your data for a longer period if permitted by law, for example, to defend against legal actions. The legal basis for the use of your data in this regard is Art. 6 para. 1 lit. f) GDPR.
Under specific conditions, we anonymize your personal data so that it can no longer be associated with you and we cannot identify you. This is done for research or statistical purposes. In such cases, we may use these anonymized data without informing you.
The personal data you have transmitted to us via email or through other sources will be deleted when the respective conversation with you is concluded. A conversation is considered concluded when it is evident from the circumstances that the matter has been conclusively resolved.
Data Transfer Outside Germany
Some of your personal data may be transferred to service providers within and outside the European Economic Area (EEA). We strictly ensure that these data are only transferred to countries that provide an adequate level of data protection in compliance with current data protection laws. Alternatively, we ensure that mamona – Reliable Hire, owner Roy Jerald Wayne Knauf, has taken appropriate security measures to ensure the security of your personal data.
Data protection laws outside of Europe may not offer the same level of protection as those within Europe. In such cases, we take measures to ensure that your personal data is adequately protected, secure, and treated confidentially. We ensure that an appropriate legal basis for the transfer exists in accordance with Articles 44 ff. GDPR, for example, by entering into EU Standard Contractual Clauses.
Section III - CANDIDATES AND APPLICANTS
In order to offer you optimal and tailored employment opportunities, we require certain information about you. We only collect information that helps us to get a comprehensive picture of you and to effectively assist you. Depending on the specific conditions and applicable local laws and regulations, we may collect some or all of the information listed below to offer you employment opportunities tailored to your situation and interests. You have the opportunity to apply on your own initiative, either through contacting us via email or by mail.
Furthermore, we use data when we believe that our services might be of interest to you or could benefit you as a potential candidate. In this case, we only collect limited information about you to assess how we can help you. Typically, this information includes only your name and contact details so that we can get in touch with you. Additionally, we may collect further information about you if, for example, you have consented to data collection on professional-oriented platforms such as LinkedIn, XING, or other websites. In such cases, we collect information such as your professional background, education, qualifications, skills, and interests, as well as supplementary information you have provided in a profile, resume, or your employer's website and professional portals.
To provide transparency about the data we collect about you, we would like to explain this in more detail. These descriptions naturally apply in addition to the personal data whose processing we are legally and contractually obliged to carry out in the respective situations:
First and last name.
Date of birth.
Marital status.
Contact details (including phone number and email address).
Nationality/citizenship/place of birth.
Immigration status (if required).
Details of your education.
Professional background.
Date of availability.
A copy of your driver's license, passport, or identity card.
Photo.
Emergency contact details.
Financial data (if required).
Bank details.
Social security number and other tax information.
Details of any criminal convictions, if relevant to the position.
Information about previous and current compensation, pension, and benefit arrangements.
Childcare or caregiving arrangements.
Additional information voluntarily provided by you.
Reference information from contacts.
Information about ethnic origin, religious affiliation, or similar beliefs, as well as physical and mental health, including any disabilities.
Sexual orientation (if disclosed voluntarily).
Purposes and Legal Bases of Data Processing in Candidate Recruitment
As a personnel service provider, our main task is to find the right job for our candidates. Below, we have listed the various purposes for which we use and process your personal data in accordance with local laws and regulations. Please note that this list is not exhaustive.
Collection of data for recruitment services via email or through contact forms.
Collection of data for recruitment services from other sources such as XING, LinkedIn, your employer's website, or other websites where you have consented to data collection.
Collection of data for recruitment services obtained from referral programs about you to establish contact with you.
Provision of personnel solutions and job placement.
Matching your data with vacant positions for which we consider you suitable, to communicate with you about special events, promotions, programs, offers, surveys, competitions, and market research, and to manage them.
Fulfillment of our obligations from contracts related to your recruitment between mamona – Reliable Hire, owned by Roy Jerald Wayne Knauf, and third parties.
Processing your data to send you targeted advertising materials or other communications relevant to your interests.
Transmission of data to clients to present you for jobs or to assess your suitability for jobs.
To make our recruitment process more efficient, we utilize automated or artificial intelligence systems, which may also be provided by third parties, to analyze data about you and other candidates (such as profiling) and to provide our recruiters and consultants with suggestions regarding your suitability for advertised jobs. By using machine learning in connection with candidates' personal data, we achieve a narrower selection of candidates for a specific position, enabling us to establish contacts more quickly, fully recognize candidates' potential, and promptly place them.
Mamona - Reliable Hire, owned by Roy Jerald Wayne Knauf, is committed to the responsible use of automated or artificial intelligence systems. Our recruiters and consultants always maintain supervision, decision-making authority, and responsibility for all our personnel processes and technologies. We view the use of automation and artificial intelligence as a complement to human capabilities to provide the best possible service to our candidates and clients. Recommendations to our clients are always supported by human assessments and evaluations from Mamona - Reliable Hire, owned by Roy Jerald Wayne Knauf. We continuously monitor our technologies and systems provided by third parties to ensure that all our candidates are treated fairly and that no discrimination or disadvantage arises from artificial intelligence.
Your data will be stored in our databases to contact you as part of the recruitment process.
Provision of interactive features and applications for our services at your request.
Conducting studies, statistical analyses, and research, such as measuring the effectiveness of our applicant placement.
The permissible processing of applicant data is carried out in accordance with Art. 6 para. 1 lit. b) GDPR in the context of the initiation of an employment relationship.
The processing of your application data for the execution of contractual or pre-contractual measures with regard to a possible employment relationship is carried out in accordance with Art. 6 para. 1 lit. b), in conjunction with Article 88 GDPR and § 26 of the BDSG.
If we are legally obligated to process your data to comply with our legal obligations in the context of your application or employment (for example, in accordance with labor, tax, and social security regulations, as well as international sanctions regulations such as the Anti-Terror Directive), this is done in accordance with Art. 6 para. 1 lit. c) GDPR.
The use of personal data in the recruitment process using automated or artificial intelligence to match applicant profiles with open positions is in the legitimate interest of Mamona - Reliable Hire, owned by Roy Jerald Wayne Knauf, based on the legal basis of Art. 6 para. 1 lit. f) GDPR. Since your personal data is processed pseudonymously when using artificial intelligence, we believe that your interests or fundamental rights and freedoms do not override our legitimate interests. Mamona - Reliable Hire, owned by Roy Jerald Wayne Knauf, considers the use of artificial intelligence as a means to accelerate job placement and improve the positioning of applicants, thereby increasing the satisfaction of our candidates and potential candidates.
The provision of promotional information via email, SMS, telephone, and messenger systems is based on your consent according to Art. 6 para. 1 lit. a) GDPR.
Disclosure to Third Parties
To ensure optimal use of your information, your data may be shared with third parties under the following conditions:
Occasionally, we engage other companies or individuals to perform IT functions on our behalf, such as hosting our customer databases and providing marketing services. These service providers only have access to your personal data as necessary for their activities. They are contractually obligated to treat this data confidentially and may not use it for other purposes. Typically, these are technical support functions and IT consultants involved in the development and testing of our technological systems.
We collaborate with external providers of IT services and storage solutions, provided there is an appropriate data processing agreement or similar safeguard in place.
Service providers (third parties) who perform services on our behalf, including external consultants, business partners, and professional advisors such as lawyers, auditors, accountants, and administrative functions.
Prospects and customers.
Marketing technology platforms and suppliers.
In the event that mamona - Reliable Hire, owned by Roy Jerald Wayne Knauf, merges with or is acquired by another company in the future, your personal data may be transferred to the (future) new owners of the company. As part of the due diligence for a merger, acquisition, or other business transactions, we may disclose your data to potential sellers or buyers and their advisors. The legal basis for the use of your data according to Art. 6 para. 1 lit. c) GDPR.
If, after our legal review, we determine that we are legally obligated to disclose your personal data to government authorities or enforcement agencies, we will act accordingly. The legal basis for the use of your data in this case is Art. 6 para. 1 lit. c) GDPR.
If we have a good faith belief that we are legally or otherwise obligated to disclose your data (e.g., in response to a request from a tax authority or in connection with a potential legal dispute) to tax, audit, or other authorities, we will act accordingly. In this case, we rely on the legal basis of Art. 6 para. 1 lit. c) GDPR.
As part of our customers' Managed Service Provider (MSP) or Master Vendor (MV) programs, your data may be shared with service providers such as Managed Service Providers (MSPs) or Master Vendor Agents (MVs).
If necessary, we share data with internal and external auditors of our customers upon request to comply with our contractual or regulatory obligations.
Data Retention Period
Once the collection of data is no longer necessary for the purpose, it will be deleted. In the case of personal data transmitted to us by email or from other sources, this occurs when the corresponding conversation with you is concluded. A conversation is considered concluded when it is evident from the circumstances that the matter has been finally resolved.
As a personnel service provider, we see ourselves as companions on your professional journey. If we have not had any relevant contact with you for 12 months, we will delete your personal data from our systems. This is done unless we are in good faith convinced that we are legally or otherwise obligated to retain your data. After this period, your data is no longer relevant for the original purpose of its collection and will be deleted.
Data Transfer Outside Germany
Due to the structure of our IT systems, your personal data may be transferred to one or more countries outside of Germany and processed there. However, we only transfer your data to countries that provide an adequate level of data protection in accordance with current data protection laws. Alternatively, transfers may occur to countries where mamona - Reliable Hire, owned by Roy Jerald Wayne Knauf, has implemented adequate security measures, such as by entering into EU Standard Contractual Clauses, to ensure the security of your personal data.
Contacting the Responsible Party for this Statement
If you have any questions about our statement, wish to express concerns, or require further information on how we protect your data (such as during its transfer outside of Europe), please email us at info@mamona.eu.
Changes to this Statement
The terms of this statement may change from time to time. We will publish all material changes to this statement through appropriate notices either on this website or by contacting you through other communication channels.